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Book a TruckFor venues, planners & procurement
Licenses, inspection records, insurance documentation, and setup information for venues, event planners, and procurement teams.
Issued by the local health district
Food-service authorization for the named mobile operation. Ohio recognizes a mobile license issued by one approved Ohio licensor across the state.
Match the licensed operation to the assigned truck. Request both sides of the license, including approved menu, equipment or operating limitations, and check the licensing period.
Does not replace city vending, parking, venue or event approvals.
City of Columbus · Business License Section
The city’s mobile-vending credential, separate from the health license. Confirm which Columbus requirements apply to the event and proposed location.
Review the licensed vendor / unit, license term and any applicable public-right-of-way permission. Special-event and public-event rules may differ.
A city license is not blanket permission to park or vend anywhere.
Inspecting local health department
The inspection record for a particular operation and date—not a replacement for its food-service license.
Review the operation name, inspection date, findings and any follow-up or correction record together. Request the report for the unit serving your event.
An inspection of one truck does not document the entire fleet.
Applicable local health district
For a venue file that concerns the preparation facility or off-site catering service rather than only a truck.
Specify food-truck service, staffed table catering or drop-off catering. Ask for the food-service record that covers the operation providing that service.
Keep facility records separate from mobile-unit records.
Share the location and organizer’s requirements before booking. Venue permission, city vending rules, public-right-of-way permission and event approvals are separate from a food-service license. Responsibilities for site-specific approvals are confirmed during planning.
Fire department / inspecting fire authority
Documents the operational inspection of the named mobile unit on the inspection date.
Unit identification, inspecting authority, date, findings and any required follow-up. A headquarters building inspection is a different record.
Request the report applicable to the assigned truck and event.
Qualified propane professional
A completed test report for the unit’s propane system—not a tank refill receipt or a blank inspection form.
Unit, test date, passing result and provider qualifications. Columbus’s event guidance specifies a licensed propane technician or licensed plumber and documentation within the past 12 months.
A passing propane test is required before the Columbus fire-inspection step.
Fire-protection service provider
The equipment’s inspection tags or service record, separate from the truck’s fire-inspection report.
Columbus’s checklist calls for a 5 lb ABC extinguisher, a 6 L Class K extinguisher for the specified cooking hazards, and inspection tags within the past 12 months.
Class K applies to cooking with oils / fats or the other hazards identified in the city checklist; confirm the unit’s equipment.
Ventilation / hood-service provider
Documents inspection and cleaning of the kitchen ventilation system where applicable.
Review the serviced unit or facility, service date, provider, work completed and applicable cleaning schedule.
Applies to ventilation equipment where installed; the city checklist addresses hood inspection and cleaning.
Keep the operating vehicle separated from building / structure entrances and other exits, and combustible materials.
Ohio Fire Code § 319.15Maintain the minimum clear separation from another mobile food preparation vehicle.
Ohio Fire Code § 319.15No smoking inside or within this distance of a vehicle with a separate fuel source.
Ohio Fire Code § 319.13These Ohio minimums apply to operating vehicles using or containing a fuel source or generator other than the vehicle fuel tank. The separation rule measures the vehicle exclusive of awnings and appurtenances. Allow additional room for service, guest lines and access; the final plan must satisfy the venue and fire authority.
Keep fire lanes, hydrants, building exits, truck exits and the marked gas shutoff accessible. Show these locations on the proposed site map.
Send the placement of tents, canopies, decorations, other vendors and guest lines for review. Do not assume a truck can cook under your reception tent.
Tell us about generator, noise or fuel restrictions. Generator refueling is not permitted while the mobile food vehicle is operating or the generator is running; the equipment must be allowed to cool as required.
Event-specific summary of insurance information. Certificate-holder wording and applicable coverage details are confirmed with the insurance provider.
Submit the exact legal name, address and written endorsement requirements for insurer review. Certificate-holder status alone does not add coverage.
For procurement setup; tax forms and identifiers are shared directly through an approved channel.
Our team confirms the applicable documentation for your vendor file.
A COI summarizes insurance information; it does not create or expand coverage. The exact legal name, address and written requirements must be reviewed. Specific limits, coverage and endorsements need confirmation by our team and insurance provider.
COIs, W-9s, policy details, banking information and personal certificates are not public downloads.
Venue & service checklist · PDF (opens in a new tab)
Confirm that your venue permits the planned food service. Share the address, proposed serving location, site rules and any event-specific permit requirements.
Provide a firm, level parking area, a clear approach and room to turn. Confirm the assigned truck’s dimensions, overhead clearance and service-side space with our team; do not rely on a generic footprint.
Our food trucks carry onboard power and water. Staffed table catering, drop-off service and unusual venue requirements need their own setup plan. Discuss generator restrictions in advance.
Plan a safe line and an accessible route to the food. Keep emergency access, entrances and traffic lanes clear. Flag guests who may need help ordering or collecting meals.
Share service times, venue access windows and an on-site contact. Arrival and setup depend on the service format; confirm the final timeline with Paddy Wagon.
Discuss the weather backup plan, general guest trash and any tables, seating or rentals. Your proposal or catering agreement defines the responsibilities for your event.
Confirm the assigned unit’s dimensions, equipment and final setup. A planning checklist is not site approval.
For procurement, identify the qualification your checklist calls for. Our team confirms the applicable credential name, issuer and covered personnel from relevant records.
Review the menu and tell our team about dietary needs before your event. Food is prepared in a shared kitchen and cross-contact is possible. Ingredients can change.
People with severe allergies should consider choosing a food provider with a dedicated allergen-free kitchen.
GF* menu labels do not guarantee an allergen-free meal. Confirm event-specific questions with our team.
Ohio Revised Code § 3717.43
Which health district issues the license, recognition across Ohio and license display.
City of Columbus · Business License Section
MFV licensing, city-code references, inspection forms and public-right-of-way resources.
Columbus Division of Fire
Health inspection, propane-test documentation and mobile-unit fire inspection.
Columbus Division of Fire · revised Jan. 14, 2026
Official PDF covering extinguishers, detectors, ventilation and inspection prerequisites.
Columbus Division of Fire
Separate event-inspection path for vendors without a Columbus license; includes propane-test requirements.
Ohio Administrative Code 1301:7-7-03 · § 319
Open “View Rule Text” for vehicle separation, smoking restrictions, fuel and shutoff rules.
Guidance reviewed . This is a source-review date; confirm current requirements with the relevant authority.
Send the venue’s exact legal name, address and written insurance requirements for review. Additional-insured status depends on the applicable policy and insurer-approved coverage or endorsement; listing an organization as certificate holder does not by itself add coverage. Our team must confirm whether the request can be met.
No. A paperwork request is not a reservation, contract or insurance approval. Your event is confirmed through Paddy Wagon’s proposal and agreement process, including any required acceptance and payment steps. Use Book a Truck to begin a new event inquiry.
For truck service, ask for the Ohio mobile food-service license and the mobile-unit health-inspection report; request the Columbus Mobile Food Vending license when relevant to the event. For staffed table or drop-off catering, identify the service format so the team can confirm the applicable facility / catering record. A health license and a city vending license are not interchangeable.
For the assigned unit, ask about its fire-safety inspection report, propane pressure / leak-test report, portable fire-extinguisher inspection or service record, and hood / exhaust inspection and cleaning record where applicable. Columbus’s event guidance calls for propane-test documentation within the past 12 months. A headquarters inspection does not cover a truck.
Ohio’s baseline for an operating vehicle with a fuel source or generator other than its vehicle tank is 10 feet from building / structure entrances and other exits and combustible materials, and 3 feet from another mobile food preparation vehicle. Smoking is prohibited inside and within 10 feet of a vehicle with a separate fuel source. These are not the total event footprint; share a site map for review.
For event-specific records, email events@paddywagonfood.com with your event date, venue, required documents, and deadline.
Start an event inquiry for a proposal.